Glossary · Events & planning
Access route
Definition
The access route is the path a van takes from the road to its pitch, including gates, width, height clearance, turns and surfaces along the way.
Getting the van to the pitch is often the trickiest part of the day. The access route needs to be wide and high enough for the vehicle, free of tight turns it cannot make, and firm enough to drive on. Low branches, bollards, narrow gates, archways and kerbs are the usual problems.
Timing matters too. Many venues want vehicles moved before guests arrive, so the van may need to be in place well before service starts. Some sites also have restricted delivery hours. Send us the address, the entrance to use and any width or height limits you know about. If the venue has a delivery contact, share that as well.
Related terms
- PitchA pitch is the spot where a food van parks and trades at an event. A good pitch is level, reachable and close to where guests gather.
- Ground conditionsGround conditions describe the surface a van will drive over and park on, such as tarmac, gravel or grass, and whether it is firm, level and dry.
- Site visitA site visit is a check of an event location before the day to confirm access, the pitch, the ground and any restrictions that affect a supplier.
- Method statementA method statement sets out, step by step, how a supplier will carry out its work safely on site. It is often paired with a risk assessment as RAMS.
- The full glossary54 terms, from soft serve to street trading licences.
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